5 tools to work and organize your team remotely

After having raised a lot of resistance, finally societies and mentalities are changing! The vision of work is changing. We are starting to move away from timekeeping, presenteeism, and meetings. We are starting to see new forms of work organization appear: telecommuting, agile methods and horizontal organization. Slowly, we are moving towards a more modern approach to employment.

This requires us to rethink our professional tools. What are the best platforms, software and communication means to work well remotely?

We reveal 5 free tools that are perfect for organizing your team despite the distance.

Dropbox: the file storage tool

When you are at a distance, without access to the server or storage space of your office. However, to work on your files, you still need to be able to access them! It's impossible to take everything on a USB key or external hard drive. Not to mention that it's not really safe.

Good news, free online storage tools for your files exist. One of the references in this field is Dropbox. The unpaid version offers you 2GB of data storage. From anywhere in the world, in a few clicks and with an internet connection, you can work online, share your files with your colleagues and consult other documents.

Skype: Communication and remote meeting tool

If you're not physically in the same room, that doesn't mean you have to cut off contact with your colleagues. Between an instant messenger and an audio and video conferencing tool, Skype allows you to contact someone wherever they are. Until July 2021, you can take advantage of the Skype business offer to stay in touch and organize your calls between team when you work from home.

Slack : Instant messaging

In the continuity of communication tools, Slack is another tool to exchange information. This exchange platform allows you to create communication channels by project, team or subject to instantly share files, folders and necessary information. You can also create private channels to exchange with your colleagues in total discretion.

Trello: Task management tool

Inspired by the old whiteboards with multiple post-it notes, Trello is a tool for organizing tasks in teams. On a compartmentalized board, each task is described and associated with one or more people.

Thanks to Trello, you can have at a glance an overview of all the tasks to be done on a specific project and the people involved in its realization. It's an ideal tool to review progress with your project team during your telecommuting day.

Toggl : Organization tool

Finally, if it is important to have the right tools to organize your team, it is also important to keep a good track of your company as a whole. Toggl is a powerful tool to help you do that. Thanks to its detailed tracking, it helps you keep an overview of your activity. It tracks time spent, billings and a reporting tool. In the same vein, Zoho is another equally powerful organizational tool. Perfect when you are a freelancer, entrepreneur or small business and want to keep a constant eye on your business.

And there are many other tools to help you move to more agile and flexible ways of working. With these 5 tools, you've got your starter kit to get ready for telecommuting.