AvailableOfficeRnD Flex is a management platform for coworking spaces. The integration synchronizes your resources and automates the registration of your bookings.
Integrations
Connect your management software to workin.space
Synchronize your spaces and automate your bookings. The connection takes a few minutes from your partner portal.
Workspace management software
Each tool has its own page: connection, import, availability, bookings, invoicing, always in the same order so you can compare.
Available
AvailableNexudus manages business centres and flexible spaces. The connection allows you to display your live availability and avoid double entries.
AvailableSpacebring facilitates the daily management of shared spaces. The integration imports your offers and blocks slots during payments.
Coming soonOptix is a software solution for flexible workspaces. The connection to workin.space will automate the publication of your resources.
Coming soonArchie helps operators manage their members and spaces. The integration will synchronize your rates and availability in real time.
Coming soonZapfloor optimizes the management of business centres. The connection will directly register paid bookings in your calendar.
Coming soonCobot is a management software for coworking. The integration will eliminate the manual validation of your meeting room and desk bookings.
Import and update of your spaces
The connection imports all your buildings and offers from your software. Names, addresses, descriptions, photos, amenities, closing days and opening hours are retrieved automatically. Your rates by duration, currency, time zone and cancellation policy are also synchronized.
The hours of your buildings strictly follow those of your software and can no longer be modified in the portal. Texts are automatically translated into the different languages of the site. A prefix using your brand is applied to your offers. Resources reserved for your members are not published.
Live availability and end of overbooking
The search on workin.space queries your software for each requested slot. The system displays the exact number of available desks. The booking funnel calendar greys out days and slots that are already occupied, which eliminates overbooking.
During the payment process, the slot is blocked in your software as an option under the name of workin.space. This option is extended for as long as the payment is in progress, then released if the customer abandons.
Automatic registration of bookings
Each paid booking is immediately registered in your software. The record includes the customer name, company, email, phone, language, number of attendees and selected extras. The booking is confirmed immediately, with no email validation required and no double entry.
The rules of your software are respected. Booking lead times or required approval are taken into account. In the latter case, the booking goes through your usual validation.
Invoicing, cancellations and payout
Your software does not issue any invoice and does not send any email to the customer. No credit is deducted. The customer pays workin.space and receives an invoice issued by workin.space, with a credit note in case of a refund. You have no fees in your software.
Cancellations, postponements and day removals are reflected in your system. If you move or delete a booking on your side, our team detects the discrepancy and handles it with you. Each month, you receive a report of fulfilled bookings and you invoice the net amount to workin.space for a payment by bank transfer.
Management of long-term requests and quotes
Monthly rents for private offices and dedicated desks are displayed at the price of your software. They are treated as contact requests and are never written in your system. For custom quotes, when you indicate availability with an option until a specific date, this option is placed in your software.
During a booking by bank transfer, the slot is checked and an option is maintained in your software until the payment deadline.
Total control over your publication
Activation is done from the Integrations section of your workin.space partner portal. You choose precisely the buildings to publish. If your software is not in the list of integrations, you continue to use the partner portal normally.
Disconnection is possible at any time. Your buildings and offers then remain online as standard listings, which you can modify manually afterwards.
What the connection changes
Daily time savings
Bookings are automatically registered in your calendar without any double entry.
Always reliable availability
Live verification prevents overbooking across all your rooms and desks.
Highly simplified import
Your texts, photos and rates are retrieved directly from your management tool.
Total control retained
You choose the buildings to connect and keep control over your specific validations.
Frequently asked questions
How long does it take to connect my software?
The connection takes a few minutes. It is done directly from your workin.space partner portal, in the Integrations section.
Will my software invoice the end customer?
No, your software does not issue any invoice or email to the customer. The customer pays workin.space and receives an invoice from workin.space.
What happens if a customer cancels their booking?
Cancellations and postponements are automatically reflected in your software. The slot is released without any intervention on your part.
Can I choose which buildings to publish?
Yes, during configuration, you select the buildings you want to synchronize. Resources reserved for your members are not published.
How are monthly rents managed?
Private offices and dedicated desks by the month are displayed at the price of your software. They generate contact requests and are never automatically registered in your tool.
What if my software is not in the list?
You retain full access to the workin.space partner portal. You enter your buildings there and validate your bookings manually.
Can I disconnect easily?
Disconnection is possible at any time. Your spaces remain online as standard listings that you can manage manually.
Connect your management software
Create your partner account, then open Settings โบ Integrations: connecting takes a few minutes.