Connect OfficeRnD to workin.space

workin.space is a workspace marketplace. You offer your meeting rooms, coworking desks and offices there. Without a connection, you must manually enter your offers and validate each booking by email. The integration with OfficeRnD Flex eliminates this double entry. Your availability is queried live. Paid bookings are immediately recorded in your OfficeRnD calendar. You avoid overbooking and save valuable time for your daily management.

Setup takes a few minutes. The workin.space application is officially approved by OfficeRnD.

1. Log in to your OfficeRnD Flex account.
2. Go to Integrations Hub, then All Integrations.
3. In the Marketplaces category, find workin.space and click on Activate.
4. Grant the access requested by the system.
5. Open your workin.space partner portal, Integrations section.
6. Select the buildings you want to publish.

The connection automatically retrieves data from your OfficeRnD Flex account to create your listings.

• Names, addresses, presentation texts and photos of your buildings.
• Amenities, services and extras offered to the customer.
• Opening hours, time zone and closing days.
• Meeting rooms with hourly, half-day and daily rates.
• Daily offices configured as "Can Book" with a daily rate.
• Daily hot desk coworking spaces.
• Private offices and dedicated desks per month.
• Currency and cancellation policy for non-members.

Texts are translated automatically. Your building hours follow OfficeRnD and can no longer be modified in the portal.

The system filters resources according to their privacy level in Flex. Resources configured as "Registered Users" or "Full access" are published online. Those set to "Active Members" or "Limited" remain invisible. Nothing is published without your explicit agreement in Flex. A prefix bearing your brand is added to the offers. Monthly rents for private offices and dedicated desks are displayed at your software price. These long-term requests are treated as standard requests validated by you. They are never written automatically in OfficeRnD.

The search on workin.space queries OfficeRnD live for the requested time slot. The site displays the exact number of free desks. In the booking funnel, the calendar grays out days and time slots already taken. Thanks to OfficeRnD webhooks, any booking created, moved or deleted in Flex updates the availability immediately. Closed days configured in Flex are copied as unavailabilities. During customer payment, the time slot is blocked in your software as an option under the name of workin.space. This option is released if the customer abandons the transaction.

Each paid booking is immediately recorded in OfficeRnD, under an organization member named "workin.space Booking". The booking contains the customer name, company, email, phone, language, number of attendees and chosen extras. Confirmation is automatic, you have no email validation to do. Flex rules are respected: schedules, booking notice and required approval. If approval is required, the booking goes through your usual operator validation. A daily office is booked from 00:00 to 00:00, exactly as Flex does. If the customer is already an active member with you using the same email, they see the booking on their own account.

Cancellations, postponements or the removal of a day are automatically reflected in OfficeRnD. If you move or delete a booking directly in Flex, workin.space detects it and our team handles the discrepancy with you. For custom or long-term quotes, when you reply that a space is available with an option until a specific date, this option is placed in the software. During a booking by bank transfer, the time slot is checked in OfficeRnD and an option is maintained until the transfer deadline.

OfficeRnD issues no invoice and sends no email to the customer for these bookings. The customer pays workin.space directly. They receive an invoice issued by workin.space, as well as a credit note in case of a refund. The booking recorded in OfficeRnD is free, so you have no fees in your software. Each month, you receive a detailed report of fulfilled bookings. You then invoice the net amount to workin.space. Payment is made by bank transfer. This process remains strictly identical to that of an operator without connected software.

You keep total control of your published spaces. From the workin.space partner portal, you choose exactly which buildings to activate. Disconnection is possible at any time with one click. In case of disconnection, your buildings and offers remain online as standard listings. You then resume manual management of availability and bookings, and you can modify your texts or photos directly by hand on the partner portal.