Connect Zapfloor to workin.space

The connection between Zapfloor and workin.space will automate the publishing of your meeting rooms and offices. You will avoid duplicate entries and manual availability updates. Every paid booking from the marketplace will be logged directly into your software.

Setup will take just a few minutes from the Integrations section of the workin.space partner portal. You will need at least the Growth plan on Zapfloor to access this feature.

1. Generate an access token in Zapfloor from "My Profile", under the "API Tokens" section.
2. Paste this token into the workin.space portal and select the buildings to publish.

The system will retrieve all your buildings and their features to create your listings. Descriptions will be translated automatically into the site's languages, and building hours will match your software.

• Names, addresses, overview texts, and photos.
• Amenities, services, and opening hours.
• Pricing by duration, currency, and time zone.
• Your cancellation policy, if provided by Zapfloor.

Resources reserved for your members will remain hidden from the public. Meeting rooms will be offered by the hour. Half-day and full-day formats will correspond to four-hour and eight-hour blocks. Monthly offices will be displayed at your software's price and processed as quote requests, without instant booking. Support for coworking desks will be confirmed upon integration launch.

Searches on workin.space will query Zapfloor in real time to verify requested time slots. The checkout calendar will grey out already occupied slots to prevent overbooking. During checkout, an option under the name of workin.space will be placed to temporarily hold the resource.

Each paid booking will be created in Zapfloor at zero cost and confirmed immediately. Customer details will be transmitted: name, company, email, phone number, language, number of attendees, and extras. A customer unknown to Zapfloor will be registered as an external booking. Your software rules will be respected: requests requiring approval will go through your standard validation process.

Cancellations and reschedulings made on workin.space will be reflected in Zapfloor. Since Zapfloor does not send notifications, changes made on your end will be checked regularly by the system. For quotes and bank transfer payments, an option will be held in the software until the agreed due date.

Zapfloor will not issue invoices, orders, or emails to the end customer. The customer pays workin.space, which provides the corresponding invoice. Each month, you will receive a statement of completed bookings and invoice workin.space for the net amount, payable by bank transfer.

You retain full control over published buildings and can adjust your selection at any time. Disconnecting is possible with a single click from the partner portal. Your spaces will then remain online as standard listings, which you can manage manually once again.