Connect Nexudus to workin.space

workin.space is a marketplace dedicated to workspaces. Clients book meeting rooms, coworking desks, and private offices there. By connecting your Nexudus account, you automate the management of your listings and bookings. Availability is queried live. This prevents double bookings. Every paid booking is entered immediately into your management software. You no longer need to confirm requests by email or re-enter client information manually. This connection simplifies your day-to-day operations and ensures data remains up to date across both platforms.

Setup takes just a few minutes. It is completed in two simple steps.

1. In your Nexudus dashboard, go to Settings, then Marketplaces.
2. Activate the workin.space app published on the Nexudus marketplace.
3. Next, open the workin.space partner portal, under Integrations.
4. Click the button to confirm the connection of your account.

The workin.space team then links your setup to your partner account. This link is automatic if the email address of your location in Nexudus matches your workin.space account.

Once the connection is established, data from your software syncs with the portal.

• Locations, meeting rooms, and coworking desks.
• Associated rates, excluding rates restricted to members or contacts.
• Applicable taxes and time zone.
• Opening hours per resource.

Descriptions and photos are also retrieved. Your building hours follow the rules defined in Nexudus and can no longer be edited manually in the portal. Additional options, or extras, are not imported directly. They are listed in internal notes when a booking is made.

You choose which buildings to make visible on workin.space. Imported listings receive a prefix with your brand name. Texts are automatically translated into the languages supported on the site. Resources strictly reserved for your members are not published. Long-term rentals, such as private offices or dedicated monthly desks, are displayed at the price defined in Nexudus. These monthly listings generate quote requests that you process and approve yourself. They are never added automatically to your management software.

Searches on workin.space query Nexudus live for the slot requested by the client. The system respects your resource rules, such as opening hours, minimum booking notice, and calendar conflicts. In the booking flow, the calendar greys out occupied slots. The chosen date is verified at the exact moment the client selects it. During the checkout process, the slot is held in Nexudus with the note Held by workin.space while the customer checks out. This hold is extended while the client completes payment, and released immediately if they abandon their cart.

Each paid booking is recorded instantly in Nexudus under a generic account named workin.space Booking. It is confirmed immediately, with no manual review required from you. For coworking desks, the system creates one booking per person. The full contact details of the end customer, including name, company, email, and phone number, appear in the internal notes. This information remains visible only to you and your team. Your software rules are strictly observed.

Cancellations, postponements, or the removal of a date by the client are automatically reflected in Nexudus. Thanks to webhooks, any changes or deletions made directly in your software are detected by workin.space. Our team then resolves these differences with you. When handling a bespoke quote request, if you confirm that a room is available with a hold until a specific date, that hold is placed in Nexudus. For bank transfer payments, the slot is verified and a hold is maintained on your calendar until the payment deadline.

Your Nexudus software sends no communications to the end customer. It issues no invoice, sends no confirmation email, and deducts no credits. The client pays for their booking on workin.space and receives an invoice issued by workin.space. In the event of a refund, a credit note is generated. You incur no transaction fees in your software. Each month, you receive a detailed report of completed bookings. You then invoice workin.space for the corresponding net amount. Payment is made by bank transfer. This process is identical to that of an operator without connected software.

You maintain full control over the distribution of your spaces. Disconnecting your Nexudus account is possible at any time from the partner portal. If you decide to disconnect, your buildings and listings remain online on workin.space. They simply revert to standard listings. You can then edit them manually and manage your availability or bookings conventionally. Previously imported data is kept so that you do not have to start from scratch.